Public Records Requests

Public Records Request form

How to Submit a Public Records Request

Requests for public records may be submitted using the Public Records Request form. The request must include the requestor’s name, mailing address, email address and telephone number as well as the following information:

• Description of records requested, including the scope, as it relates to the time frame for the records.
• Preferred method of receiving the described records.

District Response

The District will respond to public records requests within five business days. This response will include one of the following:

• A statement that the District does or does not have custody of the requested document(s).
• Copies of all requested public records for which the District does not claim an exemption from disclosure under ORS 192.311 to 192.478.
• A statement that the District is the custodian of some responsive records, an estimate of time in which copies will be provided and when applicable, an estimate of the fees the requestor must pay.
• A statement that the District is uncertain whether it possesses any requested records and that it will search for the requested records and respond as soon as practical.
• A statement that state or federal law prohibits the District from providing the record(s).
• If the District receives a request that is unclear, the District may request additional clarification before responding to the request.

Fee Estimates

• Printing/Copies (8.5x11, 8.5x14, 11x17): $0.25/page
• Certified Copies: $5.00 each
• Postage: actual cost of postage (varies per transaction)
• Public Records Requests: Free for 30 minutes or less. Requests exceeding 30 minutes will be charged at the actual staff cost for all staff involved in fulfilling the request.
• Clerical Time: $40.00/hour
• Administrator Time: $90.00/hour
• Attorney Time: $300.00/hour

Fee estimate summary

Public Records Request form